Executive Assistant to Interior Design CEO | Bonita Springs, FL
Full-time Executive Assistant position with CID Design Group in Bonita Springs, FL.
QUICK FACTS:
Company: CID Design Group
Location: Bonita Springs, FL
Employment Type: Full-time, onsite M-F with some flexibility
Salary: $90,000-$99,000 with benefits
Travel: None
Reports to: CEO
ABOUT THE ROLE
CID Design Group is a values-driven, future-minded, and innovative interior design firm specializing in hospitality, multifamily, and wellness projects. Rooted in a deep commitment to conscious design, CID integrates sustainability, wellness, human-centric design, and thoughtful curation into every project.
This is a hands-on, high-trust position supporting Chief Visionary Officer & CEO, Jenn Zella. You must fully own the Executive Assistant seat while bringing a proactive, discerning mindset to protect create calm, structure, and forward movement across Jenn’s day-to-day world.
The ideal candidate embodies CID’s core values—positive, action-oriented, playful, authentic, curious, team-driven, and resourceful—and thrives in a relationship-oriented, dynamic, and fast-moving environment. This role requires emotional intelligence, discretion, and impeccable judgment, ensuring Jenn’s personal and professional worlds function effortlessly.
ABOUT THE CEO
Jenn Zella is a visionary, highly creative, and entrepreneurial leader deeply engaged in CID’s strategic direction, design work, and client relationships. She is high-energy and fast-moving, and she values clear, respectful, and succinct communication. She works best with those who brings calm energy, emotional steadiness, adaptability, warmth, and a genuine desire to make life easier for the people around them.
Her free-spirited creativity means she often loses track of time, so this role requires a calm, confident presence that keeps her on schedule while allowing her to operate in her creative and strategic genius zone without adding stress. This role requires strong judgment, emotional intelligence, discretion, flexibility, and follow-through.
You will also support co-founder Barb Zella approximately 10% of the time, primarily with special projects, some scheduling, and serving as a conduit between Jenn and Barb. Support for leadership team logistics and meetings will also be needed.
WHAT YOU’LL DO:
EXECUTIVE SUPPORT & PRIORITY MANAGEMENT
Own a complex and ever-evolving calendars, ensuring high-priority work is protected and aligned with business objectives.
Manage scheduling with a discerning eye, ensuring each meeting has purpose, value, and an agenda.
Prepare Jenn before meetings with relevant briefs, research, context, and key talking points.
Manage expense reports, professional licensing renewals, and other administrative tasks in collaboration with CID’s CFO.
Maintain systems, documentation, and reliable processes that reduce friction and increase speed.
Anticipate risks and proactively solve problems before they arise.
TRAVEL & LOGISTICS MANAGEMENT
Manage end-to-end travel logistics: flights, hotels, cars, itineraries, restaurant reservations, and emergency troubleshooting.
Select design-forward accommodations aligned with CID’s hospitality aesthetic and brand.
COMMUNICATION & RELATIONSHIP SUPPORT
Support high-quality written and verbal communication with a professional, warm and caring tone.
Manage Jenn’s email flow, prioritizing and filtering messages with discretion and excellent judgment.
Research clients, partners, and meeting context as needed so Jenn walks in informed and prepared.
Support high-touch stakeholder interactions (clients, partners, vendors, internal leaders), ensuring follow-through and a strong experience.
PROJECT SUPPORT & EXECUTION
Track and advance key initiatives, ensuring follow-through on deadlines, decisions, and next steps.
Roll up your sleeves on practical work when needed—examples may include spreadsheet clean-up, confirming addresses, coordinating shipping details, compiling lists, and supporting collaborative projects (including seasonal or marketing-related efforts).
Work closely with Jenn’s other support professionals; success in this role requires collaboration, humility, and a “team-first” mindset.
Partner with the Culture & Events Team on internal company experiences and events
WHO WILL SUCCEED IN THIS ROLE:
Values-first, inherently positive, and high character. CID expects honor, trustworthiness, respect, loyalty, responsibility, friendliness, and a strong moral compass—whether anyone is watching or not.
Relationship-driven and naturally helpful. Enjoys supporting others, building trust, anticipating needs, and creating ease for the people around them.
Takes work to the furthest point possible before asking easily answered questions.
Calm and grounded under pressure; not easily overwhelmed or rattled by fast-changing priorities.
Practical and thoughtful. Protects Jenn’s time and energy while balancing warmth, flexibility, and good judgment.
Succinct communicator. Clear, polished, and to the point—strong judgment around tone and context.
Humble, collaborative, and willing to learn from a team with deep tenure; comfortable supporting both visionary creativity and day-to-day practical needs.
Design-minded and visually aware. Appreciates aesthetics, branding, and the environment of high-end design and hospitality.
Long-term oriented. Interested in building a lasting partnership and growing with the company.
WHO WILL NOT SUCCEED IN THIS ROLE:
Remote workers who want a role that is primarily remote or is not comfortable being in-office Mon–Fri.
Ego. Certain tasks are “beneath them,” avoiding fundamentals and/or rolling up their sleeves.
Dependent, long-winded, overly needy, easily dramatic, or requires a babysitter.
Rigid and acusatory. An inability to handle shifting priorities, fast-moving days, and a dynamic entrepreneurial environment.
Someone who struggles to collaborate closely with other support professionals and internal teams.
COMPENSATION, REQUIREMENTS & LOGISTICS
3+ years of high-level Executive Assistant experience
Tech-savvy and AI-forward. Experience with Microsoft Office, Bluebeam, Salesforce, and AI-powered tools is a plus. Familiarity with EOS (Entrepreneurial Operating System) is a strong bonus.
$90,000–$99,000 based on experience.
Comprehensive Benefits Package.
Company provided technology & tools.
This is an opportunity for someone who genuinely loves being a trusted right hand and finds fulfillment in making a meaningful impact behind the scenes.
Do not apply unless you meet the qualifications and expectations clearly outlined above.
Looking for other executive assistant opportunities?
FREQUENTLY ASKED QUESTIONS ABOUT THE ROLE
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No — this role is onsite in Bonita Springs, Florida.
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3+ years of high-level Executive Assistant experience is required for this role.
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Relocation expenses are not being considered at this time.
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Though this role involves helping to coordinate travel for the CEO, the Executive Assistant is not expected to travel for work.
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Once you’ve applied, you can expect a confirmation email that your application has been received. If your application is selected, you will receive an email from Monique Helstrom to schedule your first interview.
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Every candidate is personally reviewed by Monique Helstrom, former Executive Assistant to Simon Sinek and an executive recruiter specializing in high-trust executive partnerships.
My goal isn’t simply to place candidates. It’s to create partnerships that thrive.
If your application isn’t accepted for this role, don’t take it personally! This role may just not have been the one for you. Feel free to browse other open roles or schedule a resume review with me.
APPLICATION TIP FROM MONIQUE
If I were coaching someone for this interview, I’d tell them…
To spend surprisingly little time talking about calendars and travel because this is not an administrative job posting—it’s a partnership job posting.
(The clues are everywhere in the language.)
The CEO isn’t looking for someone to assist her—she’s hiring someone to manage the conditions that allow the CEO to do her best work. She’s looking for someone to create calm, judgment, and leverage.
Every interview answer should reinforce that you are not an order-taker, but a trusted operator who brings judgment, foresight, emotional intelligence, and calm to a fast-moving executive environment.
P.S. Want more interview tips? Schedule a resume and interview coaching session with me. Or click here to learn more about what I do.